We are building a bicycle, but stakeholders want a spaceship. What should i do here?Solved

Participant
Discussion
4 months ago Nov 13, 2025

Six weeks ago, my manager asked me to build a super simple internal tool for booking meeting rooms. The original plan was just a basic calendar interface and a booking button. Fast forward to today and I am completely drowning in new requirements. 

HR suddenly needs automated daily usage reports. Facilities want the app to sync with the physical iPad displays outside every door and integrate with IoT motion sensors to auto-cancel meetings if the room is empty for ten minutes. The CEO just asked if we could implement machine learning to predict room availability. I am not even kidding. 

The launch deadline has not moved at all, but the requirements change every single day. The codebase is turning into a bloated monster and I am completely overwhelmed. How do you push back on stakeholders who keep asking for one more tiny addition without sounding like an uncooperative developer? 

Replies (2)

Marked SolutionPending Review
Participant
4 months ago Nov 14, 2025
Marked SolutionPending Review

The biggest mistake developers make is saying yes to things in passing. When a stakeholder asks for a tiny addition, your immediate answer should be to ask them to put a formal ticket in the backlog. 

Do not argue about how hard it is to code or complain about the architecture. Just tell them you are locking down the core requirements for the original deadline. Everything else goes into the phase two bucket. Once stakeholders have to actually write a formal request and see it sit in a queue, ninety percent of those tiny ideas magically become less important. 

Marked SolutionPending Review
Participant
4 months ago Nov 15, 2025
Marked SolutionPending Review

@marien is spot on about the backlog. I will add that you need to start forcing trade-offs. Stakeholders think software is magic and free. You have to attach a tangible cost to their ideas. 

The next time the CEO asks for weather pattern AI, tell him that is a great idea, but it will delay the core room booking launch by four entire months. Ask him directly if he wants to pause the main project to focus on the AI model. Spoiler alert, he will say no. Never say you cannot build something. Just explain exactly how much time and money it will cost them and make them choose what matters most. 

Save