OJK Audit Compliance: Automate Reports & Secure Fintech Assets

It starts with a simple notification from the OJK (Otoritas Jasa Keuangan). They are initiating a technology risk supervision audit, and they need to see your asset inventory and security logs. For many Indonesian fintech CTOs, achieving OJK audit compliance triggers immediate stress. You suddenly need to prove the encryption status, patch level, and location of 500+ devices spread across your Jakarta HQ and remote sales branches, and you need to do it by next week.

In “greenfield” fintechs, asset tracking often lives in a static spreadsheet. While this might work for procurement, it fails against the OJK’s strict OJK audit compliance requirements.

A spreadsheet cannot prove that:

• A lost laptop was wiped yesterday
• A device is currently encrypted
• Your field tablets are running the latest security patch

Manual tracking creates dangerous audit gaps, which can result in penalties, findings, or delayed licensing under regulations such as POJK No. 11/POJK.03/2022

Hexnode changes this dynamic. We don’t just manage devices – we function as your Audit Automation Engine for OJK audit compliance, maintaining a live, verifiable record of endpoint health at all times.

Requirement 1: Asset Identification for OJK Audit Compliance

The OJK Rule:

Under regulations like POJK No. 11/POJK.03/2022, financial institutions are explicitly required to perform “Asset, Threat, and Vulnerability Identification.” Specifically, you must maintain an up-to-date, comprehensive inventory of all information technology assets. If an auditor asks for a list of all mobile devices accessing your core banking system, handing them a static Excel spreadsheet updated three months ago is a guaranteed way to fail.

The Hexnode Solution for OJK Audit Compliance:: Automated Inventory Reporting

Hexnode replaces “best-guess” manual tracking with automated truth. We provide a dynamic, real-time inventory that updates itself every time a device checks in. You don’t build the report; the devices build it for you.

Real-Time Dashboard:

• Instead of chasing employees to confirm what laptop they are using, Hexnode gives you a live view of your entire estate of Android, iOS, Windows, and macOS on a single screen.
• You can filter instantly by location (e.g., “Show all Jakarta HQ devices”) or ownership (Corporate vs. BYOD), answering auditor questions in seconds, not days.

Granular Asset Details:

• Auditors need specifics to verify asset ownership and lifecycle. Hexnode automatically captures deep technical data points that manual entry often misses, including Serial Numbers, IMEI/MEID, OS Versions, Model Numbers, and even Battery Health.
• This data is exportable as a CSV or PDF with one click, providing the “accurate, real-time data” that OJK compliance officers’ demand.

Requirement 2: Proving Security Posture for OJK Audit Compliance

The OJK Rule:

Under the OJK’s guidelines for Cyber Security Maturity Assessment, simply claiming your devices are secure is not enough; you must provide evidence. You are required to prove that your endpoints are patched, encrypted, and free from critical vulnerabilities. If an auditor asks, “How many of your field agents are using devices with disabled encryption?“, saying “I don’t know” is a compliance failure.

The Hexnode Solution: Compliance Reports That Prove OJK Audit Compliance

Hexnode turns your security policies into audit-ready artifacts. We allow you to generate granular compliance reports that serve as definitive proof of your security posture. You don’t just secure the fleet; you document it.

The “Evidence” Button (Non-Compliant Devices Report):

Hexnode simplifies the evidence gathering process. With a few clicks, you can generate a Non-Compliant Devices Report.

This report automatically filters and lists every device that violates your safety rules whether it has a weak password, is missing a mandatory app, or has an outdated OS. You can hand this report to an auditor to demonstrate both your visibility into risks and your proactive management of them.

Encryption Verification (BitLocker & FileVault):

For fintechs, disk encryption is often a binary “pass/fail” metric. If a laptop containing customer financial data is stolen and unencrypted, it is a major breach.

Hexnode provides specific reports for BitLocker (Windows) and FileVault (macOS) status. You can instantly export a list proving that 100% of your corporate laptops have drive encryption enabled, satisfying the data protection requirements of the audit.

Rooted & Jailbroken Detection:

A rooted Android or jailbroken iOS device bypasses the OS security model, making it a high risk for banking trojans and data leaks.

Hexnode constantly monitors the system integrity of your fleet. If a user tries to root their phone to install unauthorized apps, Hexnode flags it immediately. You can pull a report showing zero compromised devices on your network, proving you are actively managing the risk of malware injection.

Requirement 3: “Demonstrate Incident Response” (Audit Logs)

The OJK Rule:

Regulatory frameworks like POJK require more than just prevention; they require Incident Management and accountability. If a device containing customer PII (Personally Identifiable Information) goes missing, you must not only respond to the threat but also document the entire lifecycle of that incident. An auditor will ask: “When was the device lost? When did you wipe it? Who authorized that action?” Without a digital paper trail, you cannot prove due diligence.

The Hexnode Solution: Action History & Remote Wipe

Hexnode provides both the enforcement tool and the evidence log. We allow you to execute critical security measures instantly and, more importantly, automatically record those actions in an immutable audit trail. This turns your incident response from hearsay into hard evidence.

Audit Trails (The “Black Box”):

Hexnode’s Action History logs every single operation performed within the portal. It captures the Who (which admin), the What (the specific action, e.g., “Initiate Wipe”), the When (timestamp), and the Target (specific device).

Audit Value: If an auditor questions about a specific security incident, you can export these logs to prove exactly when the threat was neutralized. For example: “Device reported lost at 09:00 AM; Remote Wipe command executed by Admin User A at 09:05 AM; Command success verified at 09:06 AM.” This proves you minimized the window of data exposure.

Remote Wipe as a Compliance Control:

Having the technical capability to Remote Wipe corporate data is often a mandatory control for obtaining and maintaining fintech licenses.

Hexnode satisfies this requirement by ensuring that whether a device is online or offline (queued command), the data destruction protocol is ready to execute. This demonstrates to the OJK that you have an active “Kill Switch” for data protection, ensuring that a lost asset does not become a data breach notification.

The “Secret Weapon”: Custom Reports for Specific Auditor Questions

Our Indonesian team specifically flagged “Custom Reports” as a critical need. Why? Because auditors rarely stick to the standard script. They often ask niche, hyper-specific questions to test the depth of your visibility. The nightmare scenario is an auditor asking: “Show me a list of all Samsung devices used by the Sales team in Bali that haven’t updated their OS in the last 3 months.”

The Hexnode Solution: Custom Report Builder

In a manual system, answering that question requires cross-referencing three different spreadsheets and hours of work. In Hexnode, it takes seconds. We give you a “Secret Weapon”: an Advanced Filter engine that allows you to slice your data exactly how the auditor wants to see it.

Filter & Export (The 10-Second Answer):

You don’t need SQL skills; you just need to select criteria from a dropdown menu.

Step 1: Filter by Device Model (contains “Samsung”).

Step 2: Add a filter for Device Group (equals “Bali Sales Team”).

Step 3: Add a filter for OS Version (less than “Android 14”).

Hexnode instantly generates the list. You then click Export, choose PDF or CSV, and hand the file directly to the auditor. You demonstrate total control over your inventory, turning a potential “audit gap” into proof of competence.

Scheduled Reports (Automated Compliance):

The best audit prep is the one you don’t have to think about.

Once you build these critical reports (e.g., “Weekly Unpatched Devices” or “Active User List”), you can Schedule them.

Configure Hexnode to auto-email these reports to your Compliance Officer every Monday morning at 8:00 AM. Your risk team gets the data they need to stay OJK-compliant without IT ever having to click a button.

Conclusion

The OJK audit does not have to be a recurring nightmare of spreadsheets and late nights. Compliance shouldn’t halt your business; it should be a byproduct of your daily operations. With Hexnode, the “accurate, real-time data” the OJK demands is not something you have to hunt for; it is already waiting for you. We turn the chaotic “evidence gathering” phase into a simple, automated process, allowing you to face your auditors with confidence rather than panic.