Revolutionising the file management paradigm with UEM

Thomas Henry

Oct 12, 2022

5 min read

Let’s be honest, in this digital era, all of us have digital information stored as files. With countless devices being used in an organization, managing the files on them is an arduous undertaking, simply because of the volume of files needed to be managed. Using a UEM allows you to simplify this “herculean” task of file management.

Why a UEM of all things?

We’re all familiar with the tale of old MacDonald. He had a farm and a variety of animals on it. Like the way his farm managed various animal types seamlessly, a UEM allows you to manage the different types of devices which may exist within your organization. Now, these different types of devices may house different types of data depending on what software and hardware they may use. Unified Endpoint Management like Hexnode allows institutions to avail of a service that provides a single solution for all their device management needs. Not only can you manage the devices using UEMs but also manage files on them.

File management on UEMs

Since the birth of the ubiquitous smartphone, corporations have had a ton of data. UEM handles file management through the use of MCM.

MCM: Mobile Content Management, refers to the simple and secure distribution of information to and from devices belonging to authorized employees. Some features that content management services offer are, uploading data, distributing files to the right users, and housing files in its secure repositories. Other features provided by UEMs which might be the cherry on top are accessing and editing files, across the cloud in collaboration with others who also have access to it. This can enable your employees to function better as a team and access confidential information regardless of where they are.

Put simply, UEMs tend to improve workplace efficiency while also making it easier for employees to access corporate content.

Key features of UEM in the file management domain 🎯

The features offered by an MCM solution varies based on the proprietor. The most essential features that any content management solution should include are:

Experience the mobile content management features Hexnode provides

➳ Configure content-specific access controls

Enforce passwords for content access, configure content download settings, and more.

➳ Synchronize content updates

When a file is amended in the admin console, ensure that the content on the related devices is updated immediately.

➳ Automate group-based distribution

Cluster devices into departments-based groups and furnish them with the appropriate material, automating content delivery at the department level.

➳ Protect yourself against data breaches

Implement stringent data loss protection measures, including limitations on data exchange with third-party or cloud services by configuring clipboard settings on the device.

➳ Control data in a BYOD situation

Put work files in a separate folder to keep them distinct from personal data.

➳ Distribute various file formats

Upload and distribute different file formats like documents, spreadsheets, presentations, photos, and both audio and video files.

➳ Create a content gateway

Content can be categorized and distributed on a self-service portal for easy distribution and access for IT admins

Advantages of using a UEM for file management

The features of a UEM do seem appealing, don’t they? Let us see why you should use a UEM for your file management solutions.

1. Content management security

Most individuals feel that the benefits of BYOD exceed the drawbacks. But it doesn’t mean we shouldn’t endeavor to reduce the disadvantages even further. The most concerning aspect of BYOD is security, which is very understandable. Employees frequently generate carelessly gateways for data breaches; hence, an extra layer of security is required. Using UEM solutions can dramatically reduce the likelihood of your company encountering a data breach. UEM solutions provide uncompromised security by giving the whole company total control over the material. We can integrate more capabilities that dramatically increase device security by employing UEMs with content management, such as Hexnode.

2. The ease of access

Many employees report having difficulty finding documents. In the case of businesses that use UEMs, all material is saved in a centralized repository. It can be viewed by the IT admins at any time and can be distributed to the employee’s devices which will save time locating and accessing files if corporate information has to be distributed to them. This time might be used to accomplish other duties, boosting total employee productivity in the long run.

3. Remote encryption

With the growing popularity of the BYOD trend, the organization must safeguard the employee device. Encryption appears to be a wonderful solution to this problem, but is it necessary to encrypt each device individually? That sounds like a hassle. What if you could encrypt all of the devices at once? UEMs, such as Hexnode, provide remote encryption, saving IT administrators time and effort while safeguarding content across all business devices from a single platform.

The million dollar question

We are confident that UEM solutions can increase productivity and improve employee convenience. So, do you think you need Content management? That’s for you to decide.

Thomas Henry

A writer, reader, and traveller. Also, a comic book, TV & film geek who is always on the lookout for adventures in the concrete jungle.

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