5 must have software for employee management

Brendon Baxter

May 9, 2023

9 min read

What is a company without its employees? Employees are the heart and soul of companies. No company can complete its daily responsibilities or critical tasks on schedule without employees. But all this being said, employees must be monitored regularly so that the company knows what the employees are doing and ensure that productivity is not going down a certain level. So, what is a company that cannot manage its employees?

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Employee management is an integral part of any organizational setup out there. Whether it is managing what an employee has access to or monitoring what employees do during work hours, companies must have an idea of what employee management is. Without employee management, companies won’t have a way to see if the employees are working or not and this might cause some serious issues in the company.

Through proper employee management, people won’t even feel that they are being managed or monitored, which makes them work more productively and happily. The happier and more content the employees are, the better the output they give will be.

What is employee management and why is it important for companies?

The phrase employee management is pretty much self-explanatory. Still, let us see what the definition of the phrase employee management is. Employee management is defined as the way companies take measures to make sure that employees are working to the best of their abilities.

Employee management begins at the point right after a potential candidate is recruited for a job and ends only when the employee resigns from the company.

From onboarding an employee, deploying devices and managing access to company resources to managing payrolls, monitoring device usage and offboarding, employee management includes everything that a company should consider when a person joins them.

But why is it important? Won’t the employees feel frustrated when they are managed and monitored too much? Won’t it affect the company badly? Well like I said earlier when done right employees won’t even feel they are being managed or monitored and their output will be much better. Not just that, proper employee management helps cut costs on things like recruitment, onboarding and offboarding.

Employee management strategy is not just for the folks at HR but also the IT guys. Using some tools that fall under the category of employee management, IT teams can control and monitor corporate endpoints that are deployed to employees. Apart from all that, employee management systems help companies secure employee data, maintain compliance regulations and get insights into employee performances.

What are the main pillars of an employee management strategy?

Before we move on to the top solutions to use to manage your employees better, it is best that you know what areas you should focus on to have a smooth and easy employee management experience.

  • Manage your employee’s welfare and concerns

So, this is pretty easy. Take care of your employees and they will put in more effort for the company. It is that simple. For that, you could use platforms to ease the process of applying for leaves, shift changes, raising concerns, and notifying teammates of any urgent news. Simplifying all the above-mentioned processes can help both the employees as well as the HR team. As far as the HR folks are concerned, they will be notified of all the details that happen inside the company easily and can help out employees much faster.

  • Manage payrolls and taxes

Managing payroll is another headache for companies. And doing this task individually for each and every employee is unthinkable. With a proper payroll management tool, companies can give in employee details and certain other pay-related details, and voila, the software magically generates the payroll for every employee. To top it all off, effective payroll software can help employees improve how they manage their taxes.

  • Configure and monitor enterprise endpoints

This is one of the most important parts of employee management. Employees are usually given devices by a company to work on as soon as they join them. They use these devices to access company (which are confidential most of the time). Think of it this way, if the device is attacked by a cyber attacker, all company data in that device is accessible to the perp, right? Also, an employee can do whatever they want on an unmanaged device. So, these devices must be managed by the company and should be monitored regularly. While doing so, the employees should not be disturbed in any way. And this is where the IT team shows their true superpowers. With the use of proper endpoint management tools, IT admins do all of this seamlessly.

  • Control access to corporate resources

Access to company data and office areas is usually given to employees based on their job role and designation. This means that not everyone has access to everything in the office. So, it is necessary to ensure that only the right people have access to the right corporate resources. Making sure of these eases everyone’s life.

  • Having a proper password policy

Aren’t we all frustrated by the number of passwords we have? One for this account, one for that account and so much more. So, we tend to reuse old passwords or use easy ones or even use the same passwords for multiple accounts. Picking up any of these, whether for business or personal accounts, is very dangerous. It is best if companies could enforce strict password policies. In this way, the password complexity, the number of passwords, and the proper use of passwords can be managed by the organization.

Top 5 software services to strengthen employee management

HR and policy management tool

A proper HR and policy management tool can help out both the employees and the HR team in the sense that the entire request and approval process becomes easy, whether it is leaves or any other request. Additionally, using this tool, employees can provide feedback and voice any complaints or concerns easily. As for policy management, HR can post, update and notify employees about the company policies using this tool.

Keka is one of the leading HR management tools out there. Keka has everything sorted out for companies, from employee shift and leave management to policy and basic payroll management. So, if you are looking for a simple tool to manage everything related to HR, Keka is the way to go.

Payroll software

Payroll software does what we mentioned earlier in the blog, that is you give employee data, some numbers related to pay and the payroll is automatically generated for all the employees. Good payroll software also helps companies manage their taxes and sort out everything there is money-wise. Paylocity is a top cloud-based payroll management software with some HR functionalities as well. Both payroll and tax services are available in Paylocity.

Endpoint management tool

Once employees join a company, they are given digital assets like laptops, mobiles and tablets. They use these assets to access company data and resources. Without a proper device management tool, the employees will be free to do whatever they want with those devices. Also, if left unchecked these devices can be sources of cyber-attacks.

UEMs (Unified Endpoint Management) helps companies manage and monitor all endpoints used in their organization. And all leading UEMs provide options to do every management and monitoring action remotely. With the proper UEM, you can provision devices, enforce configurations, change settings on the device, deploy and delete apps, enforce password policies and monitor what employees are doing with the devices.

Hexnode is an award-winning Unified Endpoint Management tool powered by Mitsogo. Hexnode’s advanced features include zero-touch device deployment options, device configurations, device security management, kiosk management, app management, remote monitoring and report creation. With all these features, once you choose Hexnode you can handle the head-to-toe of endpoint management.

Identity and access management tool

Employee data and identity must be managed safely and securely. Also, it is extremely important to make sure that only the right people have access to the right company resources. This is exactly what IAM tools are designed for. IAM tools help organizations create user accounts and manage the identities of the users online.

These tools also help make secure logins possible with SSO. Logins using SSO significantly decreases the number of passwords used by employees. Also, by using features like role-based access, you can ensure that the right people have access to the right company resources.

Okta is one of the best Identity and Access Management tools out in the market right now with all the above-mentioned features and more. Okta also has a lot of integrations with different tools making it possible for organizations to use it easily with other software.

Password manager

A password manager is a software tool that helps companies manage passwords. But it does not stop there, they help enforce password policies across entire companies and create and store passwords for users. Since the software remembers or stores passwords, employees need to remember only one password which is to the password manager itself.

Password managers encrypt all data that is stored in them. Also, they allow admins to share passwords with users over the air and also ensure multi-factor authentication. Keeper is a great password manager to have by your side. They help with every single one of the basic password manager capabilities mentioned above and more. Features like password auditing, analytics and active directory/LDAP provisioning are also supported by Keeper.

In conclusion,

Managing employees effectively is crucial for the success of any business. The five must-have software tools for employee management that we have discussed help streamline employee management processes, enhance security, and improve productivity.

By investing in these tools, businesses can automate mundane tasks, reduce errors, and improve compliance with regulations. Additionally, employees can benefit from improved communication, increased transparency, and greater job satisfaction. With the right software tools in place, businesses can focus on developing their employees’ skills and achieving their organizational goals.


Brendon Baxter

Product Evangelist@Hexnode. Read. Write. Sleep. Repeat.

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