{"id":305,"date":"2026-05-18T10:09:32","date_gmt":"2026-05-18T10:09:32","guid":{"rendered":"https:\/\/www.hexnode.com\/help\/idp\/?p=305"},"modified":"2026-05-27T05:47:28","modified_gmt":"2026-05-27T05:47:28","slug":"hexnode-idp-user-management","status":"publish","type":"post","link":"https:\/\/www.hexnode.com\/help\/idp\/hexnode-idp-user-management\/","title":{"rendered":"Managing Your Local Directory: Hexnode IdP User Management"},"content":{"rendered":"<p>The IDP user management system acts as the operational workspace for identity lifecycle management across the organization. <\/p>\n<p>This section is where administrators create, manage, activate, organize, and maintain user identities within the directory. Every user account handled by Hexnode IdP, whether manually created or synchronized from an external identity provider, is managed from this interface. <\/p>\n<p>IdP user management is not limited to creating accounts. It also involves controlling authentication behavior, assigning policies, managing group memberships, organizing users under Organizational Units, and maintaining user access throughout the identity lifecycle. <\/p>\n<p>Within the All Users section, administrators can: <\/p>\n<ul>\n<li>Create new users <\/li>\n<li>Manage user activation <\/li>\n<li>Assign groups and policies <\/li>\n<li>Monitor user identity details <\/li>\n<li>Configure authentication behavior <\/li>\n<li>Perform bulk administrative actions <\/li>\n<li>Review user level access configuration <\/li>\n<\/ul>\n<p>The All Users section is divided into two primary areas: <\/p>\n<table>\n<tbody>\n<tr>\n<th width=\"30%\">Section<\/th>\n<th width=\"70%\">Purpose<\/th>\n<\/tr>\n<tr>\n<td>All Users<\/td>\n<td>Displays every user identity managed within Hexnode IdP.<\/td>\n<\/tr>\n<tr>\n<td>Activation Pending<\/td>\n<td>Displays users who have been created but are not yet activated.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2>All Users <\/h2>\n<p>The All Users section contains all user accounts currently managed within Hexnode IdP. <\/p>\n<p>This includes: <\/p>\n<ul>\n<li>Manually created users <\/li>\n<li>Users synchronized from external directories <\/li>\n<li>Active users <\/li>\n<li>Inactive users <\/li>\n<li>Users awaiting activation <\/li>\n<\/ul>\n<p>This section provides administrators with centralized visibility into the organization\u2019s identity environment. <\/p>\n<p>In addition to viewing users, administrators can also create new users directly from this section. <\/p>\n<h2>Creating a User <\/h2>\n<p>Hexnode IdP supports two methods for user creation: <\/p>\n<ul>\n<li>Create User Manually <\/li>\n<li>Create User from Template <\/li>\n<\/ul>\n<p>Manual user creation follows a two-step workflow: <\/p>\n<ol>\n<li>Basics <\/li>\n<li>Settings <\/li>\n<\/ol>\n<h3>Step 1: Basics <\/h3>\n<p>The Basics step defines the core identity information associated with the user account. <\/p>\n<p>This information becomes part of the user\u2019s directory profile and influences how the identity is represented across the IdP environment. <\/p>\n<h4>Core Identity Details <\/h4>\n<table>\n<tbody>\n<tr>\n<th width=\"30%\">Field<\/th>\n<th width=\"70%\">Description<\/th>\n<\/tr>\n<tr>\n<td>First Name<\/td>\n<td>User\u2019s given name.<\/td>\n<\/tr>\n<tr>\n<td>Middle Name<\/td>\n<td>Optional middle name associated with the user.<\/td>\n<\/tr>\n<tr>\n<td>Last Name<\/td>\n<td>User\u2019s surname.<\/td>\n<\/tr>\n<tr>\n<td>User Name<\/td>\n<td>Unique username used for authentication.<\/td>\n<\/tr>\n<tr>\n<td>Display Name<\/td>\n<td>Name displayed across applications and administrative views.<\/td>\n<\/tr>\n<tr>\n<td>Corporate Email<\/td>\n<td>Official organizational email associated with the user.<\/td>\n<\/tr>\n<tr>\n<td>Organizational Unit<\/td>\n<td>Organizational Unit under which the user is categorized.<\/td>\n<\/tr>\n<tr>\n<td>Communication Email<\/td>\n<td>Contact email used for communication purposes. Corporate email, alternate email, or contact number can be used.<\/td>\n<\/tr>\n<tr>\n<td>Force user to change password on first login<\/td>\n<td>Requires the user to reset the password during initial authentication.<\/td>\n<\/tr>\n<tr>\n<td>Specify user password<\/td>\n<td>Allows administrators to manually define the password during account creation.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h4>Additional User Information <\/h4>\n<p>Additional user profile attributes can also be configured during onboarding. <\/p>\n<p>This includes: <\/p>\n<ul>\n<li>Gender <\/li>\n<li>Date of Birth <\/li>\n<li>Time Zone <\/li>\n<li>Locale <\/li>\n<li>Permanent Address <\/li>\n<li>City and State <\/li>\n<li>Postal Office and PIN Code <\/li>\n<\/ul>\n<p>These attributes help maintain a more structured and complete identity profile within the directory. <\/p>\n<h4>Employee Details <\/h4>\n<p>Employee related information can also be associated with the user. <\/p>\n<table>\n<tbody>\n<tr>\n<th width=\"30%\">Field<\/th>\n<th width=\"70%\">Description<\/th>\n<\/tr>\n<tr>\n<td>Employee ID<\/td>\n<td>Unique identifier assigned to the employee.<\/td>\n<\/tr>\n<tr>\n<td>Job Title<\/td>\n<td>Designation or operational role associated with the user.<\/td>\n<\/tr>\n<tr>\n<td>Cost Center<\/td>\n<td>Departmental or financial grouping reference.<\/td>\n<\/tr>\n<tr>\n<td>Location<\/td>\n<td>Operational or physical location associated with the user.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h3>Step 2: Settings <\/h3>\n<p>The Settings step defines how the account behaves after creation. <\/p>\n<p>This includes activation configuration, group assignment, and policy association. <\/p>\n<h4>Activation Settings <\/h4>\n<table>\n<tbody>\n<tr>\n<th width=\"30%\">Option<\/th>\n<th width=\"70%\">Description<\/th>\n<\/tr>\n<tr>\n<td>Activate now<\/td>\n<td>Activates the account immediately after creation.<\/td>\n<\/tr>\n<tr>\n<td>Activate later<\/td>\n<td>Creates the account but keeps it inactive until manually activated later.<\/td>\n<\/tr>\n<tr>\n<td>Schedule activation<\/td>\n<td>Creates the account and activates it automatically at a specified date and time.<\/td>\n<\/tr>\n<tr>\n<td>Send email activation<\/td>\n<td>Sends activation instructions to the user.<\/td>\n<\/tr>\n<tr>\n<td>Activation expiration date<\/td>\n<td>Defines the validity period for activation completion.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>These settings help administrators align account activation with onboarding workflows and operational schedules. <\/p>\n<h4>Access and Association Settings <\/h4>\n<table>\n<tbody>\n<tr>\n<th width=\"30%\">Option<\/th>\n<th width=\"70%\">Description<\/th>\n<\/tr>\n<tr>\n<td>User Groups<\/td>\n<td>Defines which groups the user should belong to.<\/td>\n<\/tr>\n<tr>\n<td>Policies<\/td>\n<td>Defines which policies should be associated with the user.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>Associating groups and policies during onboarding ensures that users inherit the correct authentication rules, application access, and identity controls immediately after activation. <\/p>\n<h2>Bulk User Management <\/h2>\n<p>The All Users section supports bulk administrative actions, allowing administrators to manage multiple user accounts simultaneously. <\/p>\n<p>This helps simplify large scale onboarding, access updates, account maintenance, and identity governance workflows. <\/p>\n<h4>Bulk Actions <\/h4>\n<table>\n<tbody>\n<tr>\n<th width=\"30%\">Action<\/th>\n<th width=\"70%\">Description<\/th>\n<\/tr>\n<tr>\n<td>Activate users<\/td>\n<td>Activates selected user accounts.<\/td>\n<\/tr>\n<tr>\n<td>Deactivate users<\/td>\n<td>Disables selected user accounts.<\/td>\n<\/tr>\n<tr>\n<td>Unlock users<\/td>\n<td>Unlocks selected user accounts.<\/td>\n<\/tr>\n<tr>\n<td>Delete users<\/td>\n<td>Removes selected users from the directory.<\/td>\n<\/tr>\n<tr>\n<td>Force password reset<\/td>\n<td>Requires selected users to reset passwords.<\/td>\n<\/tr>\n<tr>\n<td>Resend account activation mail<\/td>\n<td>Sends activation instructions again.<\/td>\n<\/tr>\n<tr>\n<td>Associate policy<\/td>\n<td>Applies policies to selected users.<\/td>\n<\/tr>\n<tr>\n<td>Assign group<\/td>\n<td>Adds selected users to specified groups.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2>User Details View <\/h2>\n<p>Selecting an individual user opens a detailed identity management view. <\/p>\n<p>This section provides visibility into how the user is configured across the directory. <\/p>\n<p>Administrators can review: <\/p>\n<ul>\n<li>Organizational Unit membership <\/li>\n<li>Group membership <\/li>\n<li>Associated policies <\/li>\n<li>Assigned applications <\/li>\n<li>Last sign in activity <\/li>\n<li>Administrative role information <\/li>\n<\/ul>\n<p>The detailed user view is divided into multiple sections. <\/p>\n<h4>Profile Details <\/h4>\n<p>Displays: <\/p>\n<ul>\n<li>Basic identity information <\/li>\n<li>Employee details <\/li>\n<li>Administrative role information <\/li>\n<\/ul>\n<h4>Groups <\/h4>\n<p>Displays the groups the user currently belongs to. <\/p>\n<p>Administrators can also assign the user to additional groups directly from this section. <\/p>\n<p>Group membership determines how policies, authentication behavior, and application access are inherited within the identity environment. <\/p>\n<h4>Policies <\/h4>\n<p>Displays all policies currently associated with the user. <\/p>\n<p>Additional policies can also be linked directly from this section. <\/p>\n<p>Policies influence authentication controls, MFA requirements, and other identity related configurations. <\/p>\n<h4>Applications <\/h4>\n<p>Displays applications currently assigned to the user. <\/p>\n<p>Administrators can also assign additional applications directly from the user profile. <\/p>\n<p>This helps maintain centralized application access management through the identity directory. <\/p>\n<h4>Individual User Actions <\/h4>\n<p>The detailed user view also supports user specific administrative operations. <\/p>\n<table>\n<tbody>\n<tr>\n<th width=\"30%\">Action<\/th>\n<th width=\"70%\">Description<\/th>\n<\/tr>\n<tr>\n<td>Deactivate User<\/td>\n<td>Disables the user account.<\/td>\n<\/tr>\n<tr>\n<td>Force Password Reset<\/td>\n<td>Requires the user to reset the password during the next authentication attempt.<\/td>\n<\/tr>\n<tr>\n<td>Re enroll MFA Factor<\/td>\n<td>Resets the user\u2019s MFA enrollment configuration.<\/td>\n<\/tr>\n<tr>\n<td>Delete User<\/td>\n<td>Permanently removes the user account from the directory.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2>Activation Pending <\/h2>\n<p>The Activation Pending section displays user accounts that have been created but are not yet active. <\/p>\n<p>This commonly includes users configured with: <\/p>\n<ul>\n<li>Activate later <\/li>\n<li>Scheduled activation <\/li>\n<\/ul>\n<p>This section helps administrators monitor onboarding workflows and track accounts waiting for activation. <\/p>\n<p>Administrators can also create new users directly from this section. <\/p>\n<h4>Activation Pending Actions <\/h4>\n<table>\n<tbody>\n<tr>\n<th width=\"30%\">Action<\/th>\n<th width=\"70%\">Description<\/th>\n<\/tr>\n<tr>\n<td>Activate now<\/td>\n<td>Immediately activates selected users.<\/td>\n<\/tr>\n<tr>\n<td>Schedule activation<\/td>\n<td>Defines a future activation schedule.<\/td>\n<\/tr>\n<tr>\n<td>Delete Users<\/td>\n<td>Removes selected pending accounts from the directory.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2>User Filters <\/h2>\n<p>To simplify identity administration in large directories, users can be filtered based on: <\/p>\n<ul>\n<li>Organizational Unit <\/li>\n<li>Status <\/li>\n<li>Groups <\/li>\n<li>Source of directory <\/li>\n<\/ul>\n<p>These filters help administrators quickly identify specific user segments for review, management, or troubleshooting. <\/p>\n<h2>Why IdP User Management Matters <\/h2>\n<p>Effective IdP user management helps organizations maintain control over how identities are created, organized, activated, and governed within the directory. <\/p>\n<p>Instead of managing authentication, policies, and access controls individually across disconnected systems, administrators can centrally manage identities through a structured workflow. <\/p>\n<p>This helps improve: <\/p>\n<ul>\n<li>Identity governance <\/li>\n<li>Authentication consistency <\/li>\n<li>User onboarding workflows <\/li>\n<li>Policy enforcement <\/li>\n<li>Access management efficiency <\/li>\n<li>Administrative visibility <\/li>\n<\/ul>\n<p>As organizations scale, centralized IdP user management becomes critical for maintaining predictable and secure identity operations. <\/p>\n<h2>Summary <\/h2>\n<p>The All Users section in Hexnode IdP provides the operational foundation for managing user identities throughout their lifecycle. <\/p>\n<p>From onboarding new users and configuring authentication behavior to managing activation workflows, policies, applications, and group memberships, this section centralizes identity administration within a single interface. <\/p>\n<p>By combining structured user provisioning, bulk administrative operations, activation management, and detailed identity visibility, Hexnode IdP helps organizations maintain scalable and consistent identity management workflows across their directory environment. <\/p>\n","protected":false},"excerpt":{"rendered":"<p>The IDP user management system acts as the operational workspace for identity lifecycle management across the organization. This section is where administrators create, manage, activate, organize, and maintain user identities within the directory. Every user account handled by Hexnode IdP, whether manually created or synchronized from an external identity provider, is managed from this interface. [&hellip;]<\/p>\n","protected":false},"author":26,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"categories":[22,20],"tags":[],"class_list":["post-305","post","type-post","status-publish","format-standard","hentry","category-manage-users","category-users"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.6 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>IdP User Management: How to Manage Directory Identities<\/title>\n<meta name=\"description\" content=\"Master IdP user management within Hexnode. 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